Procedures

BECOME A COACH
Managers and Coaches:

  • Applications for managers and coaches positions will be sent by all returning managers by October 31st of each year. Each team shall name manager and coach and return within designated time frame. A second coach may be selected after draft night.
  • Included in each team’s Coaches packet will be a “Manager and Coach agreement” and “Coaches Rules” handout. Each designated manager, coach and league president, prior to their manager/coach status being accepted by the league shall sign the Manager and Coach Agreement. Coaches rules are general guidelines that managers and coaches are expected to follow.

    Also see the Rules tab of this website for Manager and Coach information

TRYOUTS

League Age Calculator

  • During the tryouts, each candidate shall be give the opportunity to bat, bunt, field and run in competition with youngsters having same league age. Each player must participate in all events. These tryouts periods will be conducted in the presence of all managers who shall observe the ability of each candidate on the Player Agent’s list for their own reference. All candidates will be known by number and no names shall be given out.
  • All candidates, who are league age of 11 or 12, must tryout for the majors, unless they are returning to the team they played for the previous year.
  • All players not returning to a team must participate in try-outs regardless of whether they are protected or not. Except a player that moves following a parent coaching change.
  • Any registered player eligible for tryouts who:
    • Misses tryout for an acceptable reason (president and player agent decide) , or
    • Does not complete all 3 phases of the tryout competition, shall be placed into a “blind pool” at draft night. New numbers will be randomly assigned to these player on draft night. This is to be done by the League President and Player Agent only and names are not be announced during this process.
  • Late Registration. Registration from players will be accepted up to 14 days after the last official registration day subject to the following conditions.
    • If registration occurs after the draft said player will be placed into a “player pool” regardless of whether they played the previous year or not. Players will be listed in the order that they entered the pool and be eligible to be picked up in that same order. Team will first take players from this pool if there is a replacement player needed because of someone quitting, injury or a disciplinary action.

DRAFT

  • Prior to the draft (after sign-ups and tryouts), the number of Major and Minor League teams will be determined.
    • SNLL will have a maximum of 10 teams per Major and Minor League divisions.
      • If the number of players exceeds the available spots on teams, the board will determine if additional players will be requested to move up a league or to be sent down a league.
        • Example: 124 total players try out or are included in the blind pool. The board shall determine the quantity of teams (ten) with four players being relocated to another league. This can either be by sending four players up to the Majors, or by sending four players back to Machine Pitch (or any combination therein).
  • Manager/Coach Selection:
    • Team Assignments for Manager/Coaches.
      • Managers and Coaches must first be approved by the Board of Directors.
      • Should there be more applicants than positions available the Board will select the Manager/Coach using the following criteria in no particular order:
        • Years of prior managing/coaching experience,
        • Ratings,
        • Recommendations.
    • After the Board selects the new Manager/Coaches they will be assigned to the vacant positions by performing a random draw.
    • Once a thorough tryout program has been completed, all teams shall draw for Draft Position from out of a hat, beginning with the last place team from the preceding season, and progressing in reverse order up to the 1st place team from the preceding season, until all teams have selected a draft position. A new expansion team will draw for draft position prior to any returning team. In the event of more than one expansion team, a coin flip shall determine which expansion team draws first. The number that is drawn by each team shall be their draft position for the 1st round. In each subsequent round, the draft order shall be reversed.
      • Example: 6 teams. Team A draws #1 and drafts in 1st position during round 1. Team B draws #6 and drafts in 6th position during round 1. In round 2, Team B drafts in the 1st position and team A drafts in the 6th position [1-6, 6-1, 1-6, etc.]
  • Major teams can have a maximum of 8 players of league age 12. Minor teams can have a maximum of 8 players of league age 10. For Minor League draft purposes all players above 10-years old shall be considered 10 years old. Minor League team rosters shall not exceed 12 players.
  • Automatic Selections and Options will be as follows:
    • An automatic/protected selection will be allowed for each son/daughter of the Manager and 1st Coach of record.
    • Managers/Coaches without kids in the league shall not be able to protect a player (No automatic pick).
    • Managers must notify Player Agent/Draft Coordinator of the name of their 1st Coach of record PRIOR TO THE 1st TRYOUT DATE in order to use the coach’s automatic/protected selection.
      • Note: Managers/Coaches shall be required to use automatic/protected selections unless, prior to the draft, they specifically note that their child is not protected and that child attends any tryout. If the child does not attend any tryout (for any reason), that child will be selected according to the Automatic/Protected selection requirements below.
    • Automatic/protected selections shall be automatically selected and weighted by age as follows:
      • Majors
        • 12 years old – 1st round
        • 11 years old – 2nd round
        • 10 years old – 3rd round
      • Minors
        • 10 years old – 1st round
        • 9 years old – 2nd round
        • 8 years old – 3rd round
        • 7 years old – 4th round
      • Note: If multiple protected players are the same age, the second (or third) player will be automatically selected in the next lower draft position available.
        • Example: Minor League – Protected child A is 8 years old (This child will be automatically selected in the 3rd round). Protected child B is also 8 years old (This child will be automatically selected in the 4th round).
      • Non- protected Brother/Sister Combinations (Second Sibling) selection of a drafted player shall be protected and must be selected two rounds following the selection of the first sibling.
        • Example: Child A is drafted in round 4. Child B (sibling of A) is automatically selected in round 6.
  • Any player who has played in a league shall be drafted into same league, unless, due to age, he/she is required to move to a higher league.
    • Example: Player A played last year in Majors. This year player A shall be drafted in the Majors.
  • Any 11-year-old player remaining at the end of the Major League Draft must be chosen in the Minor League Draft (see #6). All 12 years olds will be drafted into the Majors. The Player Agent after all considerations are made, shall have the right to assign any 12 year old players to teams should they not be selected into the draft.
  • Blind Pool: Any non-protected player who is unable to attend one of the tryout days will be assigned a number and added to a blind pool for placement.
    • All players attending the tryouts will be selected to teams prior to any player from the blind pool being selected for placement on a team.
    • After all the players that attended the tryouts are selected to teams, the remaining roster space will be filled with players from the blind pool.
    • Players included in the blind Pool will be selected by an out of a hat draw by a board member (who is not a coach) and placed on the team with the next draft selection.
      • If the player drawn is of a league age that the team drawing has met its maximum number of players for, the team shall continue to draw until a player is drawn that is of an age in which that team has roster space (see #4 above).
    • Selections from the blind pool will proceed until the rosters are full and no additional players are available.
  • When an expansion team is needed, but a Manager or Coach has not been designated, it would be in the best interest of the League to have a Major Manager/Coach draft the Minor League team, and a Minor Manager/Coach draft the Major League team (after attending respective try-outs).
  • Trading players is prohibited.
  • Filling vacancies on teams.
    • Major League rosters shall be maintained at a minimum of 9 players.
    • To fill a vacancy due to a player quitting, injury, or disciplinary action, Major teams are assigned a player from the Player Pool. The first team needing to fill a vacancy shall be assigned the first eligible player from the Player Pool list. Second on the list, and so forth. All selections from Player Pool are subject to player age limitations; i.e. team may not fill a vacancy with a 12-year-old if they already have eight 12-year-olds on the roster.
    • If there are not players available in the Player Pool, then teams may select an 11 or 10 year old player from the Minor Leagues. Within 14 days of a vacancy, manager must name 3 players from the Minor League and give those names, in writing, to the Player Agent. After the Player Agent approves the list, replacement players will be contacted in order from the list, to fill vacancy on the Major team roster. If all 3 Minor players refuse invitations, manager must submit 3 more names to Player Agent within 5 days.
    • If requested to move up, Minor league players should be encouraged to do so. A player who refuses to move up with one team may not move up with another team during that season.
  • Secrecy. Players shall never be told the position in which they were drafted. Drafts are closed to the public. Only Managers and their Coach, President, Vice-President, Draft Coordinator, Player Agent and Secretary shall be present (other support staff if approved by the President).

IN THE EVENT AN ISSUE IS NOT SPECIFICALLY ADDRESSED IN THE LOCAL RULES OUTLINED ABOVE, NATIONAL RULES APPLICABLE TO THE PARTICULAR SITUATION WILL APPLY.

DISCIPLINE / REPORTING A GRIEVANCE

  • The grievance committee consists of four (4) voting, non-coaching members of the board of directors. The committee shall investigate and make recommendations to the board on complaints and appeals referred to it by the board.
  • For a complaint or appeal to be recognized by the board of directors, the following procedure must be used:
    • Complaints/appeals must be filed in writing to the board.
    • A complaint regarding a protested game shall be filed as soon after the incident as possible and must be submitted within 24 hours or all rights to appeal are forfeited.
  • The grievance committee’s written report and recommendations shall be made to the Board within 7 days of receipt of the complaint/appeal and the teams involved will be notified. In making it’s recommendation and report, the committee should consider the following alternatives:
    • No grounds for report.
    • Probationary period for coach or player involved.
    • Or other remedies to solve the grievance.
  • All recommendations from the grievance committee must be approved by the Board.
  • Rulings or violations that will or can be handled by a Board Director or by a person appointed by the President or in his absence, (example: Game Umpire etc)
    • Swearing, cussing or obscene gestures: Automatic ejection from the game.
    • Un-Sportsmanlike conduct (per umpire’s judgment): Automatic ejection from the game.
    • Fighting will not be tolerated and carries an automation ejection and a two (2) game minimum suspension pending grievance committee review.
    • Any player with continuing ejection problems shall be brought before the board for other possible disciplinary action. Any coach ejected twice during a season shall be suspended for the remainder of the season per board review.

ROBERTS RULES OF ORDER

Parliamentary Procedure:

Parliamentary procedure enables members to take care of business in an efficient manner and to maintain order while business is being conducted. It ensures that everyone gets the right to speak and to vote. Parliamentary procedure takes up business one thing at a time and promotes courtesy, justice, and impartiality. It ensures the rule of the majority while protecting the rights of the minority and absent members. Adhering to parliamentary procedure is democracy in action.
If everyone in the group will learn the basics of parliamentary procedure, we will have more productive meetings, more members making and discussing motions, and more members willing to serve as officers and committee chairman.

The Basic principles behind Robert’s Rules of Order are:

  1. Someone has to facilitate or direct the discussion and keep order.
  2. All members of the group have the right to bring up ideas, discuss them, and come to an agreement about what to do.
  3. Members should come to an agreement about what to do.
  4. Members should understand that the majority rules, but the rights of the minority are always protected by assuring them the right to speak and to vote.

Board of Directors:

Boards get their powers and duties from the by-laws and can only do what the by-laws allow them to do. Boards are primarily the administrative arms of the league, and they transact the business of the organization between regular meetings.

Board meetings are to be held once a month and are usually held in “executive session” (closed to the general membership).

Boards cannot disobey the orders of the assembly or act outside of their prescribed duties. The general membership can counteract any action of the board, unless the by-laws specifically give a particular authority to the board.

Serving on the board is a privilege. Each board member should be thoroughly familiar with the governing documents of the league, as well as parliamentary law and procedures.

Executive Sessions of the Board of Directors:

An executive session is a closed meeting of the board of directors. Other members can be invited to attend, but they do not have the right to attend unless the by-laws provide for it. Business conducted in an executive session is confidential and known only to its members. Minutes of an executive session are read and approved only in an executive session. All disciplinary action against a member must be held in executive session.

Minutes of the board meetings are kept by the secretary and are accessible only to members of the board, unless the board votes to release them to the general membership. However, the general membership can vote to have the board’s minutes released and read to the general membership. This does not mean that the board keeps its activities secret. It should give a periodic report of its activities to the members.

Chair (Presiding Officer):

For the purpose of Selah National Little League, the President will act as the chair. In the absence of the President the Vice-President will be the acting chair. In the absence of the President and Vice-President the Secretary will act as the chair.

The chair must be familiar with parliamentary usage and set an example of conforming strictly to it. But no rules will take the place of tact and common sense.

It is a general rule in all deliberative assemblies that the presiding officer shall not participate in the debate, or other proceedings, in any other capacity than as such officer. He/she is only allowed to state matters of fact within his/her knowledge, to inform the assembly on points of order or the course of the proceeding.

It is important to keep order in the meeting, members should address all questions to the president. The president then can answer the question or ask another member to answer the question.

Order of Business:

  1. The minutes of the previous meeting are read and approved.
  2. The reports of officers, boards, and standing committees (those listed in the by-laws) are read and discussed.
  3. The reports of special committees (if there are any) are heard.
  4. Any special orders are presented, items considered special orders (high priority) are nominations, election of officers, and the voting of new members into membership.
  5. Unfinished business and general orders are discussed.
  6. The members proceed to “New Business”. New business should be submitted to the secretary in writing, in the form of a motion, so these items can be included in the agenda. Members always have the right to present ideas to the assembly and new business is the place to do it. The president will state the item of new business, if the members want to discuss this, then someone has to make a motion to do so and another member has to second the motion. If no one wants to adopt the item the members remain silent and the president will move on to the next item of business.
  7. When the agenda items are finished and the assembly has no further business to propose, it’s time to adjourn.

Note: The agenda can still be changed before the meeting. In other words, it is not binding on anyone. Items can be added before the meeting and during the meeting by a motion, a second, and a two-thirds (2/3) vote. Things can change between the time the agenda is mailed to the membership and the time the meeting takes place.

Quorum:

A quorum is the minimum number of members who must be present in order to conduct business. Unless otherwise stated, a quorum is a majority of the entire membership. If business is transacted without a quorum present, that business it is null and void. If members have left the meeting and there is no longer a quorum present, any business transacted would now be null and void.

If no quorum is present and there appears to be no hope of getting one soon, the president can call the meeting to order to satisfy the by-law requirement that the meeting be held and then announce that there is not a quorum present and adjourn the meeting.

No matter can be decided (voted on) unless a quorum is present.

Motions:

The members always have a right to bring forward ideas or business for the entire membership to discuss. Making a main motion does this. Ideas are not discussed first and then a motion made, but rather a motion is made and then discussed. Before you can make a motion or address the assembly on any matter, you have to obtain the right to speak or “obtain the floor.” This means that you have to address the presiding officer. The president/chair will then recognize you by name or by nodding in your direction. A motion must be made by a member who has the floor.

How to make a motion:

  1. A member who has the floor must make a motion (i.e. I move we adopt the Maxwell proposal). All motions should be in writing. After you make a motion, write the motion on a piece of paper and give it to the president after you have stated it. This allows the president to repeat the motion exactly as the member stated and the secretary can record it correctly in the minutes.
  2. The motion must be seconded (i.e.: “I second the motion”). Without a second, the motion will not be considered. The person who seconds the motion does not need to rise and address the president but can call out the second from where he or she is sitting. Exception: A motion from a committee of more than one member does not need a second because the committee has already voted to present the motion.
  3. The motion must be stated by the presiding officer (i.e. “the motion to adopt the Maxwell proposal has been seconded, it’s now open to debate).
  4. The members discuss the motion and when all debate has ended a vote is made to adopt the motion.
  5. If a motion were adopted, the action would be carried out.

When someone makes a motion and another member seconds it, the chair must state the motion to the assembly before it’s debated. A member who wants to speak in debate should first rise and respectfully address the chair.

After being addressed, the chair will announce, or ask, the member’s name.

The member who has made a motion bringing some subject before the assembly is the one entitled to the floor first.

A member who reports a measure from a committee must be given the right to close the debate, but only after everyone who wants to speak has had a chance to do so.

In debate, members address all remarks through the chair. Cross talk between members is not allowed, and mentioning other members names is avoided as much as possible.

A member is not permitted to speak against his or her own motion. However, if the member changes their mind after hearing the motion discussed, the member may vote against it.

No one may speak a second time on a question until every member who wants to speak has done so.

No one may speak more than twice on the same matter.

No one may speak more than ten (10) minutes at a time without permission from the assembly.

Profane language is prohibited.

The chair can’t close the debate as long as anyone wants to speak.

If no one rises or speaks, the chair can put the matter to vote.

The following motions require a two-thirds vote: to amend the rules; to suspend the rules; to make a special order; to take up a question out of its proper order; to object to consideration of a question; to extend the limits of debate; to limit or close debate; to call for the previous question. Motions other than those listed require only a majority vote.

Usually, a person should not be present when an assembly is debating something about that person.

During debate and while the chair is speaking or the assembly is engaged in voting, no one is allowed to disturb the assembly by whispering or walking around or doing anything else that might be distracting or disruptive.

A motion fails if there’s a tie vote unless the presiding officer, exercising the right of the chair, casts a deciding vote yes. If the chair’s vote would cause a tie, however, the chair could cast a negative vote to defeat a measure.

No motion is in order that conflicts with federal, state, or local law; or with the rules of a parent organization (i.e. National Little League); or that conflicts with the organization’s constitution or by-laws or other rules of the organization. Even if the motion is adopted by a unanimous vote, it is null and void.

Voting:

It is understood that during all methods of voting a quorum must be present.

Four (4) methods of voting will be used: Verbal, show of hands, by ballot, or by general consent.

General consent is used for non-controversial issues or motions for which it looks like there will be no objection (i.e. “is the any objection to taking a 5-minute recess?”).

The secretary will distribute and collect the ballot votes.

The treasurer and one (1) other member will count the votes and report the information to the chair.

The chair always asks for the affirmative votes first (i.e. all those in favor say “Aye”).

The chair always asks for the negative vote even if the affirmative vote seems unanimous (i.e. those opposed say “No”).

The chair does not ask for abstentions.

An election, like other matters voted on, takes effect immediately unless there’s a rule to the contrary.

Nominations and Elections:

Candidates can be nominated in several ways: by a nominating committee; from the floor; by ballot; by mail; or by petition.

The nominating committee should be elected by the membership.

Nominations can be made from the floor. When the nomination is from the floor: a member does not have to get recognition, and can call out a name while seated; a nomination does not need a second; a member can be nominated for more than one office; a member can’t nominate more than one person for an office until everyone has had the opportunity to make nominations; after each nomination, the president repeats the name(s) to the assemble.

If a vacancy is created, the vacancy is filled by election at the next regular scheduled or special meeting, if the election was placed on the agenda prior to mailing.

Informal Meetings (Executive session and committee meetings):

Robert’s Rules of Order sets the dividing line between large and small (small being 12 members or less) boards.

Small boards can use more relaxed procedures, and these differ from the procedures in the following respects:

  • Members do not have to stand up and obtain the floor before speaking. They can speak while seated.
  • Motions do not need to be seconded.
  • Members can speak any number of times, and there is usually no motion to close debate.
  • Members can discuss a subject while no motion is pending.
  • When all the members know what they are voting on, it is not necessary to have a formal motion before voting. However, it is recommended that the discussion be put in the form of a formal motion before taking a vote. Then there is no question about what everyone is voting on.
  • The chairman doesn’t have to stand up to put a question to a vote.
  • The chairman can enter into the discussion and usually remains seated while conducting the meetings. He or she can make motions and may vote.

ALL-STAR DRAFT

All-Star Draft Procedures

THE FOLLOWING PROCEDURES SHALL BE USED FOR SELECTION OF BOTH MAJOR AND MINOR LEAGUES TEAMS

SELECTING TEAM MANAGER: The All-Star Manager shall be voted in by the current managers of record from among the total managers names submitted.  Any current manager of record may submit his/her name to be selected as an All-Star Manager. This vote shall be by secret ballot and shall take place approximately 2-3 weeks prior to the completion of league play.  If a manager of record is unable to be present to participate in the vote, he/she may send their 1st coach of record in his/her stead.  In the event of a tie vote after the first round of voting, a second round of voting shall take place which will include only the managers who tied in the first round.  In the event of a tie vote after the 2nd round of voting, the final league standing of each team shall serve as the tie breaker.  Once selected, the All-Star Manager shall select two coaches, determine the total number of players (12 or 13) he/she would prefer to have on the team, and decide if he/she would like to have an alternate player.

SELECTING PLAYERS: 12 or 13 players (as determined above) and one alternate player (if necessary) shall be selected to participate on each All-Star team.  The first place team will have five player nominations, the second place team will have four player nominations, and the last place team will have two player nominations.  All other teams will have three player nominations.  Players nominated do not have to be from their own team.  After the players are nominated, their names are put on the draft board and the voting begins.

In the first round of voting, each manager (or manager’s team representative – i.e. coach of record for that team) votes for twelve or thirteen players (as determined above).  In order for a player to be selected to the team in the first round, the player must receive votes equal to the number of teams voting (i.e. seven teams voting and the player receives seven votes).  After the first round the number of players the manager votes for is reduced by the number of players that have been selected for the team (i.e. in the first round three players were selected for the team so the next round the managers will only vote for ten players).  In the next round of voting the players need one less vote than the proceeding round to be selected for the team.  This procedure goes on until all but the last two players are selected.  The manager at this point will choose the remaining two players (plus the alternate player if necessary) from the draft board.  The last two players selected by the manager must receive a minimum of 4 votes.  A “TRYOUT” will not be held.

AGE REQUIREMENTS FOR PLAYERS:

  • The 9-10 year old team will be comprised of only minor league players that are league age 9 or 10. 10 year olds that play in the majors and 11 year olds that play in the minors are not eligible for the 9-10 year old team.
  • The 10-11 year old team will be comprised of only major league players that are league age 10 or 11.  10 year olds that play in the minors are not eligible for the 10-11 year old team.
  • The 12 year old team will be comprised of only major league players that are league age 12.